Independent guide
A simple photo log template for flooring inspection follow-ups
A repeatable photo and note template helps property owners spot true change and avoid over-responding to normal visual variation.
Updated 2026-09-10
Set a baseline before any changes
Take photos at a single time of day, with the same framing, before you begin a maintenance action. A baseline avoids uncertainty later when arguing whether a gap, mark or joint line has improved or worsened.
Record one observation per photo
For each image, add a short note: room, date, weather, activity before the photo and what changed since last check. A long note is less useful than one reliable field per image; consistency is the point.
Use a clear severity scale
Keep a three-tier scale for each observation: monitor, investigate, act. A minor seasonal edge line can be monitor, while fresh movement near water points is often investigate. Escalate only if the same area appears at the same location in two or more checks.
Close with a next check date
The inspection is not complete without a follow-up date. Keep a follow-up date tied to one specific condition and one room. If no action is needed, record that too and continue with the next check cycle.